Advertisements are placed in the local newspaper during December to formally announce details regarding open night in January. Advertisements are also placed on the school website. A notice board is placed at the school entrance on the N71 to also announce details of the school's Open Night.
The Principal, visits primary schools in the catchment area to speak to sixth class pupils and primary school staff to inform them about open night. A letter of invitation to open night is distributed to all students.
An Open Information Night for parents/guardians and prospective students is held in January. The following is available to parents/guardians/students during open night – An opportunity to view the facilities, An opportunity to talk with some of the student body, speak to teachers as well as listening and observing the presentations being made. A comprehensive Enrolment pack is available to all prospective students.
The Special Educational Needs Co-ordinator (s) and the first year, year head visits the local primary schools to liaise with sixth class teachers and request relevant information regarding pupils.
In November, following the Open Night, the Principal and Deputy Principal meet with incoming First Years and their parents/guardians on an individual basis for a 15 minute interview.
Pupils must be female in gender as Sacred Heart is an all girls secondary school.
Pupil must have completed primary education in one of the named feeder primary schools in the catchment area. See Appendix 1.
Parents/guardians and prospective students must be willing to accept, in writing, the school's Code of Behaviour and all school policies and procedures ratified by the board of management.
Parents/guardians and prospective students must complete in full all sections of the application form.
Parents and prospective students must arrange and subsequently attend an appointment with the Principal and or Deputy Principal following Open night.
Following the receipt of applications, each pupil is required to attend for interview with her parents/guardians on a day and time that they have confirmed with the school. It is the responsibility of the parent/guardian to phone the office to book a time for interview with the Principal or Deputy Principal. Failure to attend for interview without furnishing adequate notice and/or reason may lead to the offer of a place being withdrawn.
The closing date for applications to enter First Year shall not be later than one week, following open night.
Offers of places are made within a week, following the Interview process.
In late February, standard aptitude tests are held to enable the school to assess the overall ability level of incoming students and to allow the school to build an educational profile for each student.
Acceptance of such places must be made by completing in full all enrolment forms.
Parents/Guardians are requested to furnish the school with all relevant information about prospective students.
In May, the Special Educational Needs Coordinator with the year head visits all primary schools to meet relevant teachers to facilitate the transfer of educational data for the secondary school.
Pupils who move into the catchment area after the start of the school year and apply for entry into Sacred Heart, will be offered places subject to the criteria laid down under Late Applications or Transfers.
In June the formal transfer of educational data from primary to secondary school is finalised.
Registration does not guarantee a place.
If applications are in excess of the number of places available, preference will be given to students in the following order:
Those who attend feeder schools in the catchment area.
Those who have a sister already attending Sacred Heart or whose sister is a past pupil.
Daughters of Sacred Heart staff/members of the Sacred Heart Board of Management.
A child whose parent is a past pupil of the school.
A child who has relocated and is now residing in the catchment area.
Thereafter, providing spaces are available, places will be allocated by lottery (students will be selected at a Board of Management meeting).
All decisions relating to admission of students rest with the Principal and Board of Management.
Late Applicants to First Year/Transfers from other Secondary Schools/Repeats
For Late applications to First Year
Sacred Heart Secondary School may enrol students who apply to enrol in first year at the school after the date for application has passed, subject to the following conditions: (in no particular order)
That there are places available to accommodate the applicant in all of the subject classes that they are expected to take.That all criteria for enrolment and procedures for enrolment as outlined in this policy are met in full.
Application for Transfer to Sacred Heart from other Secondary Schools
Sacred Heart Secondary School is not under any obligation to enrol student(s) who are currently enrolled in another secondary school.
Sacred Heart Secondary School may however enrol students during the school year subject to the following conditions: (in no particular order)
The criteria for enrolment and the procedures for enrolment as stated in this policy are met in full.Satisfactory completion of all forms, inclusive of the application form provided in the enrolment pack.The parents/guardians will be requested to provide a letter outlining a satisfactory reason for their request to change schools.That there are places available to accommodate the applicant, in all of the subject classes, that they are expected to take.That the school authorities for which the student in currently enrolled complete in full all transfer forms.
Enrolment for students wishing to repeat a year
Applications in writing to the Board of Management are required from students wishing to repeat a year in the school.
Admission is at the discretion of the Principal and Board of Management, which will, among other things, take into account:
The behaviour of the student in her current and past school / The educational interests of the student / The educational interests of other students / The maintenance of a school environment supportive of learning / The continuity of instruction in the classroom / The health, safety and welfare of teachers, students and staff / The availability of suitable subjects / The impact on existing class sizes / The capacity of the school to meet the student's needs.
Once all the relevant information, i.e. application form, birth certificate, student reference form, has been provided by the applicant and previous school authorities have been contacted, a response will be offered within 21 working days.